EFFECTIVE MEETING DESIGN

Effective Meeting Design

Effective Meeting Design

Meeting Scenario

We are a leading company who finances more than 75% of the animated movies produced in the country. A film production house has approached us to finance their upcoming new animated movie project. Our company has invited a representative from the production house.

Purpose of the Meeting

From our company's perspective, the basic purpose of the meeting is to critically evaluate and analyze the movie proposal to be presented by the production house. The manager has planned to ask some bitter and tough question in order to critically evaluate and gauge the potential of the animated movie proposal so that we can further decide on our investment and financing decision for the animated movie project.

The meetings cover and accounts for a considerable part for the acceptance and rejection of the proposed project of the animated movie. To carry out a successful meeting, I will plan and make decisions about them before carrying them out. Being an assistant to the manager I will design the meeting and, it is my paramount concern and, obligation to ensure that the meeting conducted in a healthy conducive environment (Barbara, 2002). I will ensure that the meeting ends on appositive note.

Design of the Meeting

For the effective meeting, design things required are as under:

Clearly defined of the purpose and agenda of the meeting shared with both the participating parties.

I will ask for the documentation of the proposed project of animated movie along with the details (finance required, script of the movie, who is going to direct the movie, who are going to be the leading characters, technology to be used during the making of the movie).

The forehand sharing of the documentation will rectify and filter out many potential ambiguities regarding the animated movie project and the manager will be able to evaluate the proposal effectively (Barbara, 2002).

The selection of appropriate time is also important and, I will arrange a suitable time after concerning both the participating parties.

If possible, I will set up the room so participants can arise in a circle, half circle - or U-shaped rows for large groups.

The meeting room, will be comfortable and I will check all the supporting aids (projector, laptop) required by the production house representative to deliver his presentation.

Things to Be Considered To Ensure the Meeting Conducted In an Effective Way

These are the understated paramount consideration considered to ensure the effective meeting.

Before a meeting, check ...