PROJECT MANAGEMENT

Project Management

Project Management

Answer 1)

Terms of Reference

Following are the terms of reference for the Phase 2 of the proposed project:

The main aim of the plan 2 of the project is to reduce the current number of working centres of Pensions and Disabilities Carers Service and merge them into two central dedicated centres.

The plan 2 of the project must achieve the following goals

Complete conversion of physical mails, delivered to Department of Work and Pensions through Royal Mail, into scanned, documents.

Merge the 8 working centres of Pensions and Disabilities Carers Service into two main centres, one in Scotland the other in northern or central UK.

Provide employment to the local persons.

Provide complete training to the local persons for employment.

To be equipped with latest technologies.

The limitations of the project are

It will only process mails for Pensions and Disabilities Carers Service of Department of Work and Pensions.

Only those mails will be processed that should be sent through Royal Mail.

Phase 2 of the project must be completed within a year and should be in working condition before the end of the next year.

Department of Work and Pensions and Royal Mail are the core stakeholders of the project.

Key Stockholders for the Plan 2 of the Project

SH1

SH2

SH3

SH4

SH5

Organization

Royal mail

Department of work and pensions

Pensions and disabilities carers service

Hardware supplier

Software center

Role on project

Manages the delivery of mails and maintains their reccord

Monitors the whole process and guide the Royal Mail and PWD staff as needed

Manages the delivered mails and their database.

Supplies and maintain the hardwares installed on the project

Maintain and upfdate the softwares associated with the hardwares used.

Unique facts

Level of interest

Very High

Medium

Very High

Low

Low

Level of influence

Very High

High

Very High

High

Medium

Suggestion on managing relationship

Daily visit to the facility and checking the records

Weekly Visit

Communicate Daily with Other stackholders

Weekly visit to check and replace hardware

Should be Informed when needed



Answer 2)

Risk management is the organization of the procedures and polices of an institution to minimize the risk factor in the environment of the institution. Risk management has four basic process or steps.

Risk Identification

Risk Assessment

Risk Response

Risk Control

Risk identification is to list the all possible things that might hinder in achieving your target. These things may be economical, social, materialistic ergonomic or any other. Risk Assessment is determining the level and nature of the risk. Risk response is taking steps for controlling and overcoming those identified risk. Risk control is planning and executing new strategies to avoid risks in future.

Proper risk management can be done by utilizing the human resourcesi.e. by communicating the peoples especially staff and labours, organizing seminars and meetings for the risk management trainings, by setting some standardsof the work environment and by timely rechecking of all the risk factors and their precautions to remain up to date.

For ensuring the proper risk management in the institution or in the organization it is necessary to compose and maintain a risk register. A risk register contains all the risk the organization had faced in past, their nature and level, steps taken for overcoming them and future proposed strategies for that ...