Medical Office Management



Medical Office Management

Introduction

The medical office supplies which are used in hospitals and home medical services include various types of equipment including some equipment like first aid kits, adhesive tapes, osmometers, surgical gloves, injections etc. Medical office management as a field of study has an objective of enhancing the efficiency regarding the use of the medical equipment. The expendable items in the medical supplies include all those items which have to be restocked in the inventories (Kaur, M. & Hall, S., 2001). The other durable items in the inventory of the medical supplies include all those items which once used cannot be reused. The goal of office supplies management also includes the reduction of the costs related to the procurement of the supplies and the expenses related to the procurement of those office supplies. The medical office management also focuses on eliminating waste from the operations of the medical offices and the reduction of wastage of the office supplies. The office supplies are usually managed by a few individuals who are held responsible for handling the office supplies. One individual may be held responsible for managing the administrative supplies while one more individual may be held responsible for the clinical supplies of the hospital or clinic. In large setups such as hospitals the durable equipment may be handled by one more individual who is held responsible for the consumption and procurement of these supplies. The management might need to employ additional staff to manage the office supplies of the medial clinics (Faloon, T., 2012).

The medical supplies can be divided into three categories including administrative, clinical and general supplies. The administrative supplies include equipment like stationary, forms, pens, paper, and clipboards meant for use in the office. The clinical supplies include inventory of equipment like alcohol swabs, sheaths etc. which are meant for use by the doctors in the clinics. The general inventory includes all the inventory of goods which are meant for general use in the office as well as the clinic and these include the things such as tissue papers, paper towels and soaps (CDC, n.d).

The supplies can then be categorized according to their need and urgency of use into three categories including incidental, vital and periodic supplies. The incidental supplies are those which are used in case of emergencies and any mishaps. The vital supplies include that equipment which is necessary for the operations of the medical clinics. The periodic supplies include all the equipment and supplies which have to be renewed after a certain period of time (Freedonia group, 2012).

Inventory of expendable administrative office supplies

The expendable administrative office supplies include all those office supplies which are used in offices including medical clinics and business organizations as small stationary items. The expendable administrative supplies would include the following office supplies:

1.    Clipboards

2.    Envelopes

3.    File Folders

4.    Medical forms

5.    Binders

6.    Laminators

7.    Writing utensils such as pencils and pens

8.    Paper

9.    Printer ink

10.  Photocopiers

11.  Cash registers

12.  Furniture

13.  Printers

14.  Fax machines

15.  cabinets

All these administrative office supplies include those which are used on daily basis by the administrative staff of ...