PROJECT MANAGEMENT

Advantage Energy Technology Data Centre Migration



Table of Content

Phase 1: Identifying Major Tasks3

Phase 2: Identifying Order the Tasks4

Phase 3: Identifying Major Risks5

IT Software Assets and Utilization Decisions6

IT Hardware Assets and Utilization Decisions6

IT Facilities, Energy &Telecom Decisions7

Geographic Location and Real Estate Decisions7

Phase 4: Costs Analysis7

Phase 5: Work Breakdown Structure10

Phase 6: WBS and PBS Structures11

WBS Development11

Process Breakdown Structure12

Phase 7: Project Plan13

Phase 8: Communication Channel14

Communication plan14

Resources14

Other key documents:14

Phase 9: Crtical Path Analysis16

Phase 10: Responsibility Matrix18

Phase 11: Difficulties and Challenges20

References22

Advantage Energy Technology Data Center Migration

Phase 1: Identifying Major Tasks

In the context of modernization, an energy data center is defined as any automated information processing and data storage operation that performs one or more of the following functions: processes agency-approved automated applications systems, affords time-sharing services to agency personnel, provides office automation and records management services through a centralized processor, and/or provides network management support for agency wide area networks. The overall goals of the Government-wide Data Center Consolidation Initiative are as follows:

Consolidate data centers across the company in order to achieve cost savings, energy consumption reductions, optimal space utilization and improvements in IT asset utilization.

Use automation, standardization and security 'hardening' of Hardware and Software platforms, including virtual hosts and virtual machines to improve upon the implementation and monitoring of NIST 800-53 controls and FISMA compliance (Mande, 2000, 263).

Define and monitor standard operational metrics across Agencies, achieve efficiency gains and realize operational cost savings by improving:

Server (CPU) Utilization (%)

Rack Space Utilization (%)

Rack Floor Utilization (%)

Power Usage / Square Foot

Power Usage Efficiency (PUE)

Maintain cross-agency goals for highly available, scalable, and redundant data center infrastructure that will substantially reduce the Government's risk and provide for future IT growth.

Phase 2: Identifying Order the Tasks

There are four distinct areas affecting data center optimization that need to be considered in parallel (typically by different teams - Building Facilities, IT Facilities, IT Operations, IT Development):

Geographic Location and Real Estate (Assess disaster/cost risk)

IT Facilities & Energy Usage (Consider alternatives for retrofitting existing space, upgrading power/cooling options)

IT Hardware Assets & Utilization (HW Asset inventory and utilization - i.e. prioritize consolidation based on age/refresh schedule)

IT Software Asset & Utilization (SW Asset inventory and utilization metrics - i.e. prioritize by app usage/mission requirements)

The primary goal of the Data Center Consolidation Initiative is to improve the Federal Government's data center efficiencies and capabilities while reducing costs. The related strategic objectives are summarized below:

Reduce Cost

Reduce Energy Use

Reduce Operational Costs

Limit Long-term Capital Investments

Reduce Environmental Impact

Reduce Power Consumption per Processing Capacity

Optimize Cooling, Power Distribution, Cable Plant

Improve Efficiency & Service Levels via Automation

Maintain Security: Availability, Integrity, Confidentiality

Guarantee Performance: Redundancy, Load Balancing, COOP

Enhance Business Agility & Effectively Manage Change

Implement ITSM Best Practices - ITIL, CMMI-Svc

Implement SDLC Best Practices - CMMI-Dev, CMMI-Acquisition

Phase 3: Identifying Major Risks

Additionally, Agencies are strongly encouraged to analyze how common IT services, including the list below, can be centralized into an Agency Community cloud or within a Cross Agency Government Community Cloud. Some key services identified as good candidates for Cloud Computing are:

Communication Tools: centralized Email, messaging

Collaboration / Productivity Tools: ...