Project Management - Understanding Project Processes Output Documents

Project Management - Understanding Project Processes Output Documents

Template Name

Process Group

Purpose of Use

1

Activity List and Attributes

Initiating

This consists of the work breakdown structure and consists of the flow of activities in the critical path. Also, the resources required for the project are highlighted.

2

Activity Resource Requirements

Initiating

This simple document consists of the project brief in terms of the work breakdown structure. Also, it provides a description of the project.

3

Business Case for Project

Initiating

This underlines all the primary details of the project. This includes the planning of resources as well as planning on the different phases of the project.

4

Financial Analysis for Project

Planning

This is the cost benefit analysis whereby the project outflows and inflows are estimated. This gives the project manger an idea on how is he expected to manage the finances for the project. These estimates are recorded year wise.

5

Cause and Effect Diagram

Planning

This includes the different activities that will be taking place during the project and potential causes of the activities. In addition, their effect on the project's progress is studied.

6

Change Request

Executing

This critical document consists of any changes that are needed to be made during the project. It lays does the need for the change and what impact it will have on the project.

7

Project Charter

Initiating

Formally authorizes a project and provides direction on the project's objectives and management

8

Communication Management Plan Version 1.0

Initiating

Consists of a tabulated record of all the communication that takes place between different stakeholders regarding the project. This comes in the initiating stage as the communication needs of different stakeholders is highlighted.

9

Contract/Service Agreement

Initiating

A formal document that is used to sign a contract between the project team and different vendors and suppliers of material of the project. It describes the nature of agreement as well as the schedule at which the project has to be carried out.

10

Contract Closure Notice

Initiating

A document that notifies the parties involved in a contract that the contract is not being closed or has closed as the contract has been executed as per the terms.

11

Contract Statement of Work

Initiating

This includes other imperative details of the contract such as what are the project deliverables, what are other deadlines for the supply and other important details.

12

Cost Baseline

Initiating

This includes the basic cost that just has to be incurred when undertaking the project. This must be understood as the bare minimum.

13

Cost Estimate

Initiating

This is a more comprehensive file whereby the costs as related to the underlying project are given.

14

Customer Acceptance/Project Completion Form

Upon completion of the project, the project manager may have this document signed by the customer that the project was completed by so and so date and what is the level of customer's satisfaction with the project?

15

Deliverable Acceptance Form

This is a form that is signed by the project manager and the project sponsors on the different deliverables that are associated with the project. Each time there is a delivery, the project manager has to check them for quality and only then qualify the delivery of the ...