Organizing a Staff Conference for 160 People (Assignment 2)

Organizing a Staff Conference for 160 People (Assignment 2)

Introduction

Conferences mark the recognition and reputation of the firm. therefore, it is highly imperative that astute and unflawed ground work is laid for the efficacious conference, which will not only play an imperative role in full filling the desired objective of the conference, but will be equally critical in enhancing and consolidating the standing and reputation of the firm. However, for a flawless conference to go underway, numerous details are to be paid heed to, which might not be the basic agenda of the conference, but their imperfection can lead to a substantial exasperation, which may have a subtle impact on the perfectly laid down ground work of the conference. Therefore, this exercise or practice endeavours to pinpoint any possible inadequacy in the execution and procession of the conference.

Overview of the Conference

As extensively discussed in the previous endeavour, this proposed conference seeks to execute an event that is to be executed for the firm itself, which means the proposed conference will focus on the issues that the firm confronts. The prime facet of the conference revolves around conducting a staff conference, which seeks to address the issues of their workforce in all possible aspects. As mentioned in the introductory section that well organised conference mark the new heights for the reputation and standing of the firm in the industry; this notion goes true even for those conferences that are held for the internal or firm's own purposes.

For the flawless execution, the tasks and responsibilities were divided among the selected teams, which were willing to perform at their best, with the existing resources at their disposal. Critical attention was to be paid to the theme of the conference, as it will play a rather important role in complimenting the core reason of the conference, or issues under focus. The staff conference was aimed to stretch to a time span of three days, commencing in the first week of April (from 4th to 6th). The duration of the conference will be of nine hours, followed by an informal get together and entertainment mean for the staff members. The total budget of the proposed conference is believed to be $142,000, enduring activities ranging from the planning phase till the adjournment, and other details in between.

What Possibly Could Have Gone or Can Go Wrong With the Conference Plans

A mentioned earlier, in order to execute a perfect conference, numerous major and minor details of the conference, are to be paid heed to. Acknowledging the fact that this conference will be conducted b the internal departments of the firms itself, and will be managed by their workforce, therefore, the possibility of (human) error cannot be ruled out. Therefore, bearing in mind the previously mentioned connotation, there are numerous aspects in which the proposed plan can or could have gone wrong. At the outset, if the responsibilities that are delegated to the respective departments or sections are either not ...