Organizing a Staff Conference for 160 People

Introduction

Being a member of a large firm provides opportunities; along with this, it also requires to be actively involved in the planning, management and arrangement of the events of the organization. Being an employee of Australia' one of the largest issue management firms, CPR, provides with a task of organizing a staff conference for the organization. The responsibilities include looking after the arrangements of the company's annual staff conference. The conference will be a joint effort of all the organizational departments (marketing, human resources, sales and production etc.). This assignment will highlight all the tasks that will enable the arrangement of a successful conference.

Brief overview of the organization

CPR is ranked among Australia's largest issues management firm. The clients are provided with accurate and effective advice so as to bring about an influence in the perceptions, reputation management along with the building of the support from the government, stakeholders and general public.

CPR was formed in the year 1994 having an integrated team of the effective management specialists from the background of politics, media and the multinational companies who are responsible to operate in a complex environment (CPR Communications and Public Relations). The portfolio of services that this integrated issues management firm provides are not only confined to the local level, rather the firm operates on regional, national and international level. They provide their clients with a medium to enhance relationships and show an influence across the wide nature of audiences. The leading Journalists of Australia along with the executives and PR directors understand the challenges using a sophisticated tactics and approaches. CSR is a part of one of the global integrated public relation and communication agency famous with the name of Hotwire.

The departments of the organization that will be a part of the staff conference will include the marketing department, finance department, consumer affairs or customer relationship department, partner relationship department. The other stakeholders including the governmental members, the members from corporations will also be participating in the conference.

Team Structure for the conference

Responsibilities

Team Responsible

Resources

Choosing the type of program, designing the overall theme of the conference along with the preparation of brochure and program selecting event location and printing programs.

Marketing Team

Human Resource, Ideas, Financial Resources along with the other equipment for arranging the conference.

Choosing the type of program, designing the overall theme of the conference. Developing event schedule

Production Team

Financial and personnel details

Decide on fees, approach sponsors

Sales Team

Registration Forms, Overall plan of the conference. Brochures, Banners and the motivational skills.

Develop budget, arrange travel details, organize speakers and presentations along with obtaining their details, select event location, decide details and arrange for accommodation and conference rooms, organize and management the catering for conference, arrange for décor and AV, maintain all the facilities on the day of conference.

Event team comprising of 4 sub teams

Budget, Theme description, Inspiration to be a part of the conference, program schedule and motivational and experienced personnel.

Plan the event

Choose the type of Event

The effective functioning of an organization requires that a collaborative environment ...