MANAGEMENT

Time Management



Time Management

Introduction:

Time management is the process or act of exercising and planning your time for an increase in efficiency and effectiveness. It can be done by adopting various skills, techniques, theories and can also be done by performing different roles by managers.

Time management tips:

In order, to be a productive manager you must able to manage your time first. Today, time management is the basic requirement for managers at every level. If, you cannot manage your own time then you will not be able to manage your employees and you will be unable to resolve their issues. The best managers are those who improve their time management and prove the organization that they are productive.

Duncan Haughey(2010) in his article “six time management tips for manager” gives few tips to the managers to improve their time management.

a. Create the plan - always plan your daily/weekly tasks and priorities it so that you know that how much time you can give to each task and which is the most urgent task to do it first.

b. Remember the 80/20 rule - follow Pareto rule by doing the most important tasks (20%) first which will help you in generating (80%) result. Daily identify your (20%) important tasks which will lead you to the 80% result.

c. Not just status updates - avoid such general meetings which have no concern with your work it will help you in saving your time, as well as your employees. Always attend such meetings, which will benefit your work or department.

d. Stop micro managing - a manager role is to manage the organization, but this does not means that you manage the whole organization as it would take a lot of time. Manager should make supervisors supervise the lower level which ultimately saves managers time.

e. Do not do the work - avoid doing the work yourself, try to delegate it to your employees. Just do such crucial work or complex tasks, which require expertise and your employees are unable to do.

f. Create a to-do list - Creating a daily to-do list keeps you focused on achieving your objectives. Try to pay more attention to your key objectives and delay such objectives, which are not important for you or not achievable this time.

Theories that underpin effective time management:

1) Maslow's theory:

Maslow (1943) presented his theory in which he describes that a person should divide its needs into five levels pyramid giving more importance from bottom to the top. The bottom level starts with the physiological needs which are the basic needs for every person without which he cannot survive such as food, shelter, and clothing. The next is safety needs safety needs differs from one another such as for some people job security is their safety need for some people's law and order situation is their need for some others health is their safety need. The next is social needs these are also differs from one another, basic social ...