Business Letter and Report Writing



Introduction1

Discussion2

Writing Business Correspondence2

Appropriate Style and Tone to Address intended Audience4

Formal and Informal Business Writing5

Create and Format Basic Documents used in Businesses5

Clear and Compelling Writing Styles for Business Communication6

Conclusion8

References9

Business Letter and Report Writing

Introduction

In business, communication is everything either at times of conducting business meetings, sending emails, writing business letters, minutes, other business correspondence, or simply using the internet and company's website to attract customers. The way business men communicate delivers the key message how they conduct business which merely contributes in creating their first impression whereby poor communication can be extremely off-putting. This study aims to expound the importance of business writing for the business people as I am myself a Manager in UPS Company where I need to involve in the communication process throughout the day whether with the customers or internally within the organization. This is how I realized the significance of writing skills used in day to day business writing that includes the formal as well as informal types of writing such as emails, memos, short reports, business letters, job descriptions or specifications and acknowledgement letters. Learning the techniques of formal business writing helps the business people to be able to understand the audience and then adjust their tone accordingly with the clarity of expressions.

It is believed that the good business letter can get you a job interview, get you promoted, get you attract the massive customers, or get you more money. In short, it is an essence to blow the chances of getting whatever we want with a business letter that effectively turns people on. Therefore, this study intends to extenuate the essential business writing skills that are suitable for managers, team leaders and staff whoever writes emails, reports, memos, letters regularly as a part of their core responsibility and whoever wants to enhance the quality and appearance of their written output.

Discussion

The business communication helps in understanding the importance of different styles as well as tones of communications in the best interest of the business. It intends to highlight the different kinds of written communication either formal or informal and their use at the right time to leave the best impact over the clients. It can either win and influence the people or lose them. It extenuates the way to deal with the complaints as well as to make a good business impression.

Effective business communication or writing ensures the documents are well organized and delivers the right reasons in the right tone. The effective communication can turn the simple writing into the persuasive business reports, letters or emails (Matchett Group, 2013).

Writing Business Correspondence

It includes writing the emails, short reports, job specifications, job description, minutes, memorandums, and other formal business letters such as appointment letters, acknowledgement letters, complaint letters, appreciation letters, and action letters. Writing any business correspondence requires a thoughtful preparation which can significantly turn the document more effective. However, it is said that the most effective correspondence writing lies within the statement 'putting yourself in your reader's shoes' ...