System Considerations in HRIS



System Considerations in HRIS

Introduction

The central goal of any HRIS project is the successful implementation which stems from the comprehensive system design. The probability of success of the chosen software installation depends on the complete understanding of users and customers of the HRIS and technical possibilities. The Human Resource Information System (HRIS) is software for the data tracking, data entry and data storage needs of the Human resources payroll, management and accounting functions within an organization (Obeidat, 2012). There are many companies that sell HRIS software with each form having different features. An effective HRIS provides comprehensive information on all the current employees, former employees and the potential employees in the form of applicants. An organization can select an HRIS and can remodel the same to customize it based on the specific needs. The basic functions of an effective HRIS can be summarized in the following figure.

A suitable HRIS is place can also reduce the burden on the HR staff by allowing employees to do their own benefit updates and address changes and HR staff can focus more on the strategic functions. It also facilitates the data management essential for employee management and career growth and development. It also keeps the managers up to date on legal and ethical grounds which assist them in making informed and better decisions.

Discussion

An effective HRIS is one that is cost effective and at the same time increases productivity of employees by better utilization of resources (Tarawneh, 2011). There are many HR database systems available in the market today, two of which are discussed below.

HR Quik

HR Quik is a simple Human Resource Employee database system. The main feature of this system is that it increases productivity and reduces costs (www.dataingenuity.com). It is reasonable for small scale businesses.

Advantages

Data is organized and easy to use. It generates data in Excel and reports are easy to run. It generates hiring and termination forms automatically. It provides Sample form as well. You can easily import all hired applicants into HR Quik. HR Quik can also be loaded on your server, network or hard drive and the entire program can be hosted using the cloud based hosting platform. Apart from these benefits there is also an online website applicant program that comes with the program. All the hired applications can be imported into HR Quik. It can also easily generate new employee paperwork automatically.

All the employee data is organized and very easy to use which takes a lot of burden off the shoulders of HR department so that they can focus more on other tasks. Reports are run easily and all the data can be imported into Excel with ease which makes presentation very easy.

Disadvantages

There are however some disadvantages that can be extracted from its application. One main issue with HR Quik is unauthorized access. An organization is always at risk as it collects confidential information of applicants and other employees and it is very essential to keep the information ...