PROJECT PLAN

Clearing Backlog of Files

Clearing Backlog of Files

Introduction

Project planning is an important part of the project management. Action items and the scheduling are the two things involved in project planning, which helps to keep the project on the track on a consistent basis. Only when the project planning can be executed properly, target dates required for the completion of each action item can be also included which makes the project move forward in an orderly manner alongside the other pending items. In some instances, both the project planning and the process planning terms can be used interchangeably. It is wrong as both the project planning and the process planning are the essential elements of the project management. Project planning and process planning are not alike rather the focus of each is complementary (Miles , 2002).

In this essay, we will be constructing a project plan to clear the backlog of files within the DS-G and Defence units in townsville and surrounding area. Management of files is a analytical process, and so is the disposal of them. There are certain rules and policies which are to be followed when deciding clearing of files.

The main focus of the process planning is on the selection of different kinds of resources that can be needed for the project. Process planning also helps to provide a general structure or the framework in order to achieve the desired result. On the other hand, project planning focuses on the identification and arrangement of the individual tasks that can be routinely required for the completion of each phase of the project which uses the resources that can be identified in the planning of the process (Schwartz, 2008).

In order to maintain its project planning, the project manager is usually responsible for each step implementation of the project and the completion of the project assigned within the timeline. Managers can help coordinate the team member's actions to measure progress and decide on the revision of project time and necessary. In general, the project manager will support any necessary means to keep the project moving in a timely, and the cost-effective way to move the team. Project managers are often directly to the company's owners and others who are the overall functions of the business.

Making a decision of clearing files is an important first step but to realise the benefits identified above you need to implement the decisions in a timely and effective way. This means monitoring retention periods and taking appropriate clearing action when they come to an end. It can be destruction of records, transfer of records to an in-house or external archives service, a further review of records, and transfer of records to a successor body (if applicable) (Stefanovic, 2008).

To some extent, the planning is the basic of all the human activities, and it needs to be implemented in the actual terms. It involves the work is what you want to do, how would you do it. This applies whether you are preparing a straightforward project, or direct and long-term ...