HR (3RAI)

Recording and Analyzing Information in HR (3RAI)

Recording and Analyzing Information in HR (3RAI)

The Significance of HR Records

Information relating to the human resources of the company can be essential for the top management. It can help in decision making regarding the future direction of the company. It can make the management aware of any critical issues, like employee turnover and seek the solution for it. The records can also be used by the employees to see if there are any discrepencies in their records and they can also see if they are exceeding their absence quotas.

The government can demand for information related to the number of employees that an organization has, and what level of pay are they getting. The government might also want to see that the minimum wage is paid and that the employees are not being exploited by being paid less and working longer hours. The record keeps a track of the hiring and leaving of employees and it has all the terms and conditions that an employee is working under. If an employee is told to leave the organization on grounds of not performing or not adhering to these terms and conditions, then contract can be used as a point of reference. The employee cannot claim that he has been dismissed unfairly and make a case against the company.

Record of the trainings help in evaluating the effectiveness of that particular session on the productivity of the employee. The organization can set budgets for the training sessions accordingly and plan for the source of finance it would need to allocate to it. This information can also be essential for a new human resource manager as they can refer to the past records to make decisions for the future. Managers shift from organizations due to some reasons and change cannot be stopped, and the records will be essential for the new manager to understand the organization.

Types of Data

Attendance Record

This type of data can measure the daily working hours, absences and quota absences. This can be collected daily and it is helpful for the human resource managers to inform the line managers about the trend of attendance of the staff and see which employees are the constant absentees. Warning can be issued to the employees that are absent for more than their allotted quota. The record can be viewed on a daily, weekly or monthly basis and provides details such as working and overtime hours. An example of a time keeping software can be SAP HR Time Data.

Employee Record

This type of data keeps the contact details of all the employees such as home address and contact numbers. It is important in corresponding with the employees regarding important matters such as leave information. These records are also helpful in assisting managers to get in touch with the employee if they do not come to work due to any emergency. The records are also used to verify the credentials of the person and see if there is any history ...