FIXIT TV AND VIDEO REPAIRS

Fixit TV and Video Repairs

Fixit TV and Video Repairs

There are five steps in the accounting cycle, which when finished lead to the trial balance, adjusting entries, preparation of the financial reports and the closing entries. These steps are repeated during each accounting period, monthly, quarterly or yearly. At Fixit TV I recommend accounting cycle from start to finish should be electronic. This would help the accountants, as they will always have a paper trail that is important, especially when it is time to meet with the auditors. This "paperless environment" is one of the first and has been upgraded from the corporations own system to the utilization of Oracle. There five steps of the accounting cycle are identify, prepare, analyze, record and post. Once these steps are accomplished, the financial statements and closing of accounts can be done.

An item may be purchased two ways. The first is for the employee to call and order it. The second is to fill out a requisition form via the E-uest system. Once the requisition goes through management approval, the purchasing team receives the order. At this point, a purchase order number is generated along with a request for the item. If the request is for a contractor a "statement of work order" will be attached. The purchase order numbers for both the product and service are then sent to the supplier.

In the electronic world, all invoices are sent to the mail/scan room. There they will be identified, prepared and analyzed for their validity to the accounting cycle. They are then time-stamped, sorted into doc type and batched. As they are batched, they are checked to make sure that they are invoices and not quotes or statements. That if the doc type is a travel and expense report that the correct backup is attached. If the item is not in good order it is sent to the NIGO (not in good order) queue. Once they are batched, they are scanned according to doc type.

Once the invoices are scanned, the invoice can be viewed via the computer screen. The next step is the indexing. The indexing team is located in India. They process the invoices. The amounts, supplier name, remit address and the indexing team inputs invoice numbers. Once competed, the invoices are routed by the computer to the queue that they belong. The travel and expense reports are routed to that queue and the purchase order invoices to that queue and so on. The indexers also verify that there is no information missing and if there is they send to the NIGO queue. If the remit address were not in the system, the invoice would be sent to supply master to be set up. All invoices are processed in this way.

The payment analyst then verifies the information that is inputted via the indexers. The IP (invoice payment team) and T&E (travel and expense) teams were just outsourced to India. There is also a team still in the accounts payable department ...