CASE STUDY

Case Study

Case Study

Part A

Office Equipment Purchase

Equipment Need

Here we are going to look into what is necessary to run a fully functioning and efficient paperless office of law office.

Computer System

The epicenter of office is of course a quality computer system. It is significant that you can get access to your facts and figures reliably and competently, and as such, a very quick, up to date processor will be necessary to supply seamless transitions between files. If the agency is setup for multiple users, a network with a centered server might be necessary to permit collaboration and get get access to to to all of the agency files. Routers from Linksys or Netgear will allow you to effectively attach multiple computers together.

Scanner and Scanner Software

Aquality scanner and accompanying programs is crucial to a successful paperless office. The kind of scanner needed will depend on your volume of new documents and on your living documents in storage. For a small agency with a couple of drawers, a small desktop scanner with a article feeder should be fine. Make certain you do not just get a flatbed scanner without duplex scanning or a document feeder, as those are must-have characteristics for a creative office. For mid-size to bigger agencies, copying machines with built-in scanning characteristics are the way to go. Often these appliances supply 50 sheet per minute scanning and network scanning, permitting multiple users to share one appliance and to share scrutinized documents. Once the articles are scrutinized, it is an supplemented benefit to use OCR software, or Optical feature Recognition. This software allows the computer to turn images into editable and searchable text documents. If your scanner does not arrive with OCR software, Adobe and Nuance programs companies conceive the commerce measures that can be bought separately.

Storage and Backup

Although all three components considered are essential to make the paperless scheme work, the storage and backup facet might be the most critical. If not applied correctly, a problem with your storage or backup could not only conceive migraines, but could end up costing your enterprise thousands of dollars. Essentially, one time the documents are scrutinized, they need to be retained in a way that is easy to get get access to to and secure. Data decrease due to computer smashes is much more common than facts and figures decrease due to agency blazes or the like, thus proper backup is very important. It is suggested that in addition to saving your files in the local area on your computers, you should have an online backup. That way, if something were to happen at your location, your data is backed up somewhere else. In most instances the online backup will also have its own backup. Another advantage of an online system is that it can be accessed from anywhere around the world; often your company files can be opened with a intelligent phone or a PDA. Google Docs and Drop box are examples of popular document storage ...