ASSIGNMENT 4

Assignment 4

Assignment 4

Task 1

Job analysis is a process used to identify the knowledge, skills, abilities and other factors required for the particular job. The data collected from a comprehensive job analysis enables the development of a Job Description and Person Specification. Job Analysis is a process to identify and determine in detail the particular job duties and requirements and the relative importance of these duties for a given job. Job Analysis is a process where judgements are made about data collected on a job.

The Job; not the person An important concept of Job Analysis is that the analysis is conducted of the Job, not the person. While Job Analysis data may be collected from incumbents through interviews or questionnaires, the product of the analysis is a description or specifications of the job, not a description of the person. Job analysis should be coordinated by line managers or HR personnel - whoever is going to be largely responsible for drafting the job description and person specification and coordinating the recruitment process as a whole.

However, this is not a one person job. The person who takes charge of job analysis should liaise with people who are already doing the job (or doing similar jobs if it is a newly created position) and with those who will be working closely with the newly recruited employee/s. This should ensure that individual assum From the theoretical background, this study developed a process model for job analysis.(Ghebregiorgis, et al. 2007 Pp. 321)

Job analysis can be divided into four major elements design, communication, control and paper work. Each of the four elements consists of five stages - analysis, design, development, application and evaluation - and is elaborated as follows:

Design process:

at the analytical stage: estimating the required time, budget, and workforce, etc.;

at the design stage: production process design and specification design;

at the developmental stage: preparing operation details, setting up the working environment, etc.;

at the application stage: preparing control items for communication, setting up the environment for pilot testing, etc.;

at the evaluation stage: determining the key points for review, preparing the format of the review report, etc.

Communication process:

at the analysis stage: conducting brainstorming among the members of the task force, informally communicating with relevant workers, etc.;

at the design stage: taking memos of the job analysis meetings, formally communicating with representatives of the firm, etc.;

at the development stage; correcting the checklist of job analysis, reviewing for the checklist, etc.;

at the application stage: observing communication among administrative officials, discussing with experts the contents of job analysis, etc.;

at the evaluation stage: submitting the initial review reports and closure reports for approval, etc.

Control process:

at the analysis stage: simulating the process, adjusting the time and contents of job analysis, etc.;

at the design stage: collecting information, reviewing the information, taking notes, etc.;

at the developmental stage: trying to conduct job analysis, controlling job analysis, taking notes, etc.;

at the application stage: observing communication among the administrative officials, conducting ...