ASSIGNMENT

Assignment

Assignment

Question 1

A Quorum

A quorum is the minimum number of members of a deliberative assembly (a body that uses parliamentary procedure, such as a legislature) necessary to conduct the business of that group. According to Robert's Rules of Order Newly Revised, Tenth Edition, the current edition of Robert's Rules of Order, the "requirement for a quorum is protection against totally unrepresentative action in the name of the body by an unduly small number of persons." The term quorum is from Middle English wording of the commission formerly issued to justices of the peace, derived from Latin quorum, "of whom."

Standing Orders

An order or rule held to be in force until specifically changed or withdrawn, especially a regulation relating to military or parliamentary procedure.

Amendment

The act of changing for the better; improvement:

A Proxy

A computer network service that allows clients to make indirect network connections to other network services.

Unanimous

Unanimity is complete agreement by all people in a given situation. When unanimous, everybody is of same mind and acting together as one. Many groups consider unanimous decisions a sign of agreement, solidarity, and unity. Unanimity may be assumed explicitly after a unanimous vote or implicitly by a lack of objections.

Question 2

Agenda of the Meeting

New Health & Safety Act

Monthly Accounts

Recruitment of Staff

Computerization

Punctuality

Minutes of the Meeting

Some minutes include an opening statement of financial position read by one of the meeting leaders. Minutes also should include any action items and whether those items were voted upon. In that case, the person posing the vote should be noted, as should the person seconding the vote. The number of persons voting for or against should be included. Minutes also should include the name and title of any person giving a report, such as the treasurer or committee chair.

Keeping Track of Who Said What

The person taking the minutes usually does so using a tape recorder or video podcast. In smaller companies, the person taking the minutes might do so by hand. It's crucial to accurately assign the name of each person speaking during the meeting. Nameplates, placed on the table during the meeting, are one of the best ways for the person taking minutes to accurately assign the name of the person to what he says during the meeting.

Keeping Track of Attendees

One of the headers at the top of the minutes, usually placed after name of company, date, time and location of meeting, is a list of who was in attendance and a separate list of who was absent. These categories are sometimes labeled "Attending" and "Absent." The name of the person taking minutes, usually referred to as the secretary, can be placed under the list of attendees/absentees.

Accuracy in Taking and Editing Minutes

Videotaping a meeting for the purpose of writing minutes is the most accurate way to keep track of what was said and who said it. Using a tape recorder means someone has to rely on handwritten notes to determine who said what. Minutes do not have to reflect every word spoken by every attendee, but should accurately reflect ...