STUDENT INFORMATION MANAGEMENT SYSTEMS

Student Information Management Systems



Student Information Management Systems

Introduction

The requirement of Thomas Technical College can be solved by constructing a database on MS Access. The purpose of the database would be to enable the management of Thomas Technical College to analyze the information about its passengers and payments effectively and efficiently. The database constructed in MS Access is explained step by step from here onwards.

The first task is creating the tables and setting the format for various fields. The fields have to be created in accordance with the field nature, for instance, a 'Name field' will be in the data type of 'text', while the data type of the amount earned on a ticket would be a currency. These data types enable a refined presentation and sorting of data, which will help the management in making useful decisions. Tables were formed namely the “Student Information, Service Information.

The input masks of most of the fields have been applied in order to enable a specific entry into the field. This helps in ensuring that the required information is entered in to the fields exactly as expected. The 'Datasheet View' of the three tables is provided below with 10 records enter into each table.

Purpose of the Project Charter

The Project Charter is the primary operating document defining the goals, objectives, strategies, scope, organization and standards for the SIS project (“The Project”). It anticipates the reality of very large projects and defines processes for constructively dealing with project issues and decisions and defines the mechanisms for project control (Conole, 2004, 12).

Project Vision

Once implemented, this student information system will positively impact virtually everyone associated with the University: students, their families, faculty and staff. The new system will increase data accuracy, make student information management more secure, effective, convenient and accessible, and begin to coordinate information across the system to simplify student access to University resources (Lyon, 2003, 47).

Training

Training is a critical activity to ensure successful user adoption of the new applications system as well as to meet the success criteria of the project. The user community of SIS is large and is spread out among multiple locations and campuses. The SIS project will utilize a “Train the Trainer” strategy that provides detailed application and business process training to a select group of “power users” throughout the various departments and locations. These “power users” in turn will train other employees within the various departments. The “power users” then can function as user support during the post go-live period (Meyyappan, 2001, 264). This maximizes the effectiveness of training and minimizes the cost of classroom training and materials.

Training will be made available to end users via PeopleSoft on-line functionality (User Productivity Kit). For training to be effective, it should be delivered on a “just in time” basis in order to maximize information retention and allow task repetition to reinforce learning. A detailed training strategy and plan will be developed as part of the project execution process.

Reporting

Reports to support day-to-day business processes will be ...